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Providence Senior Executive Assistant PSJH in Irvine, California

Description:

Providence St. Joseph Health is calling a Senior Executive Assistant PSJH (Full-Time, Days) to our location (Predominately telecommute positon with occasional travel) CA, WA or OR only

Please note: Preferred - Commutable distance of Irvine, CA or Renton, WA. This position will involve travel from time to time.

We are seeking a Senior Executive Assistant PSJH who will be responsible for providing ongoing administrative, planning and executive support of a highly complex and confidential nature for a system executive. The position will assist in meeting specialized goals, and contributes to the achievement of the organization’s vision, mission and strategic objectives by providing special project and executive support to a position of significant leadership within the PSJH system. The activities of this position include supporting an executive(s) by managing calendars, correspondence, meeting and agenda preparation and other logistical matters. It is anticipated that the person holding this position will network extensively with many of the organization’s leadership and health system stakeholders and will represent their supervisor and the health system in a positive and professional manner.

In this position you will:

  • Independently, or in consultation with their supervisor, develop, plan needed to carry out assigned projects and activities; establish methods and schedule to implement and maintain activities for the executive. Exercise extensive independent judgment to reflect and match executive’s leadership style.

  • Facilitate, and perform administrative functions in support of meetings of executive groups as assigned. Support activities include timely collection and preparation of draft agendas; prioritizing items in consultation with executives to finalize agenda; dissemination of meeting materials; coordination of meeting records, evaluations and follow-up reports.

  • Oversee the coordination of the Office of the executive(s) they support. Assure a logical flow for scheduling of activities, including preparation and planning time. Either works with other assistants or works independently to schedules meetings, travel and outside commitments. Assure that the executive has the materials needed for meeting obligations in advance of appointments through maintenance of confidential department files.

  • Coordinate writing, editing and communications tasks. This includes initiating and drafting correspondence; recording minutes of meetings and telephone conference calls; compiling information and preparing summary reports; overseeing and prioritizing incoming or outgoing mail and messages, and preparing information for presentation or publication. Exercise independent judgment and decision-making in handling incoming and outbound information and material.

  • Support the executive(s) through positive communications and relations with internal and external customers in an environment that is open and inviting. Maintains relationships with, and responds to contacts from, internal and external customers (such as executives, professional association staff, consultants, government agency personnel) and others related to the health care ministry with the purpose of exchanging information, scheduling meetings and communicating confidential and non-confidential matters involving the senior executive and the health system. This support includes significant interaction with senior leaders reporting to the executive(s) this position supports. Position provides appropriate referrals, or informs the executive(s) when a situation warrants direct attention.

  • Collaborate with a wide variety of offices and individuals to assist in all organizational integration efforts to fulfill strategic objectives, best practices and outcomes for the integrated health system.

Qualifications:

Required qualifications for this position include:

  • Bachelor’s degree, or the equivalent combination of education and experience

  • 6 years of closely related experience, with at least three years of experience supporting a leadership role

  • Plan and coordinate projects and activities; plan administrative and secretarial actions to accomplish and control work flow; and develops efficient procedures to handle and track the status of materials and documents for distribution

  • Supervise other staff. The position provides a high degree of coordination among support staff and system/PSJH staff

About the department you will serve.

One Revenue Cycle (ORC) is the name adopted to reflect the Providence employees who work throughout Providence Health & Services (PH&S) in revenue cycle systems and structures in support of our ministries and operations in

all regions from Alaska to California. ORC’s objective is to ensure our core strategy, One Ministry Committed to Excellence, is delivered along with the enhanced overall patient care experience (know me, care for me, ease my way) by providing a robust foundation of services, operational and technical support, and the sharing of comprehensive, relevant, and highly specialized revenue cycle expertise.

For information on our comprehensive range of benefits, visit:

http://www.providenceiscalling.jobs/rewards-benefits/

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Washington-Renton

Other Location(s): California, Washington, Oregon, California-Irvine

Req ID: 285423

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