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Providence Administrative Assistant in Oakland, California

Description:

Providence St. Joseph Health is calling an Administrative Assistant to our location in Oakland, CA.

We are seeking Administrative Assistant to perform a variety of moderately difficult work assignments in support of functional areas. The work requires a familiarity with standardized work methods and procedures.

In this position you will have the following responsibilities:

  • Support and facilitate the compliance functions of Supportive Housing including but not limited to wait list management, leading certification and verification meetings with applicants and tenants, leading ad-hoc efforts or projects, managing discrete components of the program, etc.

  • Perform general support service duties such as answering the telephone and routing calls, greeting visitors, scheduling appointments and meetings, sorting mail, filing, general correspondence, etc.

  • Support and at the discretion of the Housing Director may lead on discrete financial functions of the program including but not limited to receipt and recording of tenant rents, banking activities, basic bookkeeping or accounting functions, banking, etc..

  • Miscellaneous routine responsibilities including but not limited to: maintenance and update of current tenant contact lists, maintain key card coding systems or keys, accept work orders, secure permission for unit entry, etc.

  • Support and participate in community development activities as directed by Housing Director.

Qualifications:

Required qualifications for this position include:

  • High School Diploma.

  • 3 years of office and/or secretarial experience.

  • 2 years at the administrative assistant or executive secretary level or equivalent.

  • Experience with personal computers and applications software, including Word, Outlook, and Excel.

  • Knowledge of procedural and process aspects of work.

  • Able to establish and maintain confidentiality.

Preferred qualifications for this position include:

  • Diploma in secretarial services or equivalent.

About the department you will serve.

Providence Strategic and Management Services provides a variety of functional and system support services for all eight regions of Providence Health & Services from Alaska to California. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.

For information on our comprehensive range of benefits, visit:

http://www.providenceiscalling.jobs/rewards-benefits/

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: California-Oakland

Req ID: 271011

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