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Providence Health & Services Administrative Assistant 1 - Medical Research in Portland, Oregon


Providence is calling a Administrative Assistant 1 - Medical Research (1.0 FTE, Days) to Providence Portland Medical Center in Portland, OR

Apply today! Applicants that meet qualifications will receive a text message with some additional questions from our Modern Hire system.

Join our highly collaborative team of administrative professionals as we support world-class researchers in the fight to FINISHCANCER. Our team has grown to more than 150 investigators and research personnel, including 22 faculty members , recognized globally for their pioneering contributions to cancer immunotherapy. A state-of-the-art facility, the Earle A Chiles Research Institute is located within the Providence Cancer Institute on the Providence Portland Medical Center campus. This is a rare opportunity to share your positive attitude, attention to detail and dependability to support our administrative team by processing daily lab orders and providing general administrative back-up. We look forward to having you join our dynamic team.

We are seeking a Administrative Assistant 1 - Medical Research that will provide a variety of administrative and diverse secretarial functions requiring a thorough understanding of organizational policies and procedures under the general supervision of one or more individuals. The confidential nature of work requires the necessity for limited judgment and decision-making in selecting alternative solutions to problems and has duties and responsibilities that necessitate greater involvement and knowledge in the supervisor's work in order to perform the job.

In this position you will have the following responsibilities:

  • Provide secretarial support to the Service Area Director, Director, Manager or Supervisor

  • Handle telephone and personal callers independently without advice or direction from the supervisor

  • Determine which matters warrant supervisor's attention

  • Maintain appointment calendars and making changes in scheduling when needed

  • Schedule appointments and making arrangements for conferences and meetings

  • Typing/keyboarding correspondence, reports and other material, some of which may involve obtaining organizing and planning suitable presentation of content. When required, taking and transcribing dictation and meeting minutes. Preparing responses to general nature inquiries

  • Establish and maintain office filing systems

  • Provide or arrange for varied office services, including purchasing, reproduction and distribution; opening, sorting and distribution mail

  • Communicate daily with various departments on routine, special and mandatory projects. Also, communicates with co-workers and supervisor to produce work more effectively

  • Complete projects and disseminates information in a timely and accurate manner


Required qualifications for this position include:

  • One (1) year secretarial training, including word processing, spreadsheet and database training. -OR- equivalent education/experience

  • Data entry experience preferred

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Oregon-Portland

Req ID: 304246