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Providence Administrative Assistant 3 - Pharmacy in Portland, Oregon


Providence is calling a Administrative Assistant 3 - Pharmacy (1.0 FTE, Days) to Providence Saint Vincent Medical Center, OR

We are seeking a Administrative Assistant 3 - Pharmacy that will perform full secretarial and administrative functions of a highly responsible and confidential nature for the Director of Pharmacy and the Management Team and Pharmacy Staff. This position requires considerable judgment and initiative to determine the approach or action taken on non-routine situations.

In this position you will have the following responsibilities:

  • Provide full and complex administrative and secretarial functions of a highly responsible and confidential nature to the Director of Pharmacy, and Department Management Team and Staff

  • Assist Director, and management team members in preparation of meetings with staff, management, committee meetings and other hospital professionals including scheduling, preparing meeting notices, preparing meeting minutes and ensuring appropriate follow up

  • Assist with departmental billing. Prints and reviews Daily Pharmacy Transaction Log for billing accuracy

  • Maintain policies and procedures posted on Document Central as well as SharePoint for department documents, schedules and working tools

  • Process purchase requests and purchase orders

  • Consistently demonstrate and incorporate principles of safety and infection control into daily activities as outlined in Environment of Care, Infection Control and Exposure manuals, uses protective equipment and takes appropriate precautions whenever there is potential for contact with blood, body fluids and/or chemicals.

  • Maintain knowledge of work appropriate aspects of environment of care program and completes required Healthstream education

  • Participate in fire and disaster drills

  • Actively support and incorporate the mission and core values into daily activities

  • Treat all others with respect and demonstrates excellence, justice and compassion in daily work and relationships with others

  • Demonstrate service excellence and positive interpersonal relations dealing with others, including patients/family/members, employees, managers, medical staff, volunteers and community members, so that productivity and positive relations are maximized


Required qualifications for this position include:

  • Five (5) years of work experience preferably in healthcare industry, including a position equal to executive or administrative assistant to include advanced computer skills and working knowledge of a variety of software programs and communication vehicles

  • Experience with Microsoft Office Suite

  • Experience in data entry, data processing and financial tracking and reconciliation of billing charges

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Compliance

Location: Oregon-Portland

Req ID: 274985