Description
The Administrative Assistant – Provincial Administration, Mother Joseph Province (MJP), is responsible for facilitating and supporting the functions, related activities, and responsibilities for the Secretariat department. This position works under the general supervision of the Provincial Secretary, MJP and works closely with all departments within Provincial Administration and with other MJP Executive Assistants in supporting the activities of Provincial Administration. Primary duties of the position include providing ongoing executive support services for the Provincial Secretary and the Secretariat Team; providing a daily point of contact for guests and visitors; responsible for assigned activities; assisting with on-boarding of new staff or consultants; managing written and electronic records; participating in office-wide projects and activities as a member of the Provincial Administration Executive Assistant Team; and special projects as assigned. This is an onsite position.
Provides ongoing executive support services for the Provincial Secretary and the Secretariat Team. This can include managing calendars, travel, and correspondence; arranging and coordinating meetings; maintaining up-to-date records and manuals; coordinating IT service requests; ordering and receiving supplies and small equipment items; and coordinating mailing and shipping options and services to ensure that department documents are received timely.
Provides a daily point of contact for guests and visitors and follows up on guest or visitor requests as appropriate.
As the Secretariat Floater, serves as back up and overflow support for key administrative functions.
Assists with on-boarding of new staff or consultants, including office and IT set-up, completing necessary forms, ordering supplies, arranging for training, coordinating first-day activities, and following up on open items.
Manages written and electronic records including file creation and labeling; timely filing of documents and records; managing on-site and off-site storage; and managing the retention and destruction of historical documents consistent with the MJP records retention schedule.
As a member of the Provincial Administration Executive Assistant Team, participates in office-wide projects and activities; and identifies opportunities to work collaboratively with other Executive Assistants within Provincial Administration to provide services as efficiently and effectively as possible.
Other duties as assigned.
Required qualifications:
Associate's Degree in Business administration, English or related subjects or Associate degree or graduation from a technical program in business administration, English or related subjects or an equivalent combination of education and experience
3 years Administrative assistant experience
Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.
About Providence
At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Check out our benefits page for more information about our Benefits and Rewards.
About the Team
Providence Shared Services is a service line within Providence that provides a variety of functional and system support services for our family of organizations across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.
We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment.
We are committed to cultural diversity and equal employment for all individuals. It is our policy to recruit, hire, promote, compensate, transfer, train, retain, terminate, and make all other employment-related decisions without regard to race, color, religious creed (including religious dress and grooming practices), national origin (including certain language use restrictions), ancestry, disability (mental and physical including HIV and AIDS), medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (which includes pregnancy, childbirth, breastfeeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, genetic information, and military and veteran status or any other applicable legally protected status. We will also provide reasonable accommodation to known physical or mental limitations of an otherwise qualified caregiver or applicant for employment, unless the accommodation would impose undue hardship on the operation of our business.
We are a community where all people, regardless of differences, are welcome, secure, and valued. We value respect, appreciation, collaboration, diversity, and a shared commitment to serving our communities. We expect that all workforce members in our community will act in ways which reflect a commitment to and accountability for, racial and social justice and equality in the workplace. As such, we will maintain a workplace free of discrimination and harassment based on any applicable legally protected status. We also expect that all workforce members will maintain a positive workplace free from any unacceptable conduct which creates an intimidating, hostile, or offensive work environment.
Requsition ID: 165156
Company: Providence Jobs
Job Category: Administrative Support
Job Function: Administration
Job Schedule: Part time
Job Shift: Day
Career Track: Admin Support
Department: 4007 SS SOP MOTHER JOSEPH
Address: WA Renton 1801 Lind Ave SW
Pay Range: $21.57 - $34.30
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Check out our benefits page for more information about our Benefits and Rewards.
Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.
