Providence Health & Services Program Support Specialist in Spokane, Washington
Providence St. Joseph Health is calling a Program Support Specialist to our location in Spokane, WA.
We are seeking a Program Support Specialist to be responsible for project support across the Real Estate and Construction division. This role is responsible for providing project and administrative coordination to leaders within Real Estate and Construction to meet key initiatives and milestones. The Program Support Specialist must be able to work independently as well as be a contributing team member. This role may require cross functional and regional coordination and support depending upon workload and regional needs. This role must be able to manage competing priorities with minimal direction.
In this position you will have the following responsibilities:
Responsible for developing, maintaining, and disseminating project information and documentation. May include meeting agendas, meeting minutes, and scheduling, Provide meeting support and accountable for following up on action items and ensuring that accountable party delivers on deadlines. Creates high level status reports.
Responsible for managing competing priorities and delivering results with minimal direction. Meets key deliverables and deadlines. Accountable for communicating when deadlines are at risk and provides options to mitigate.
Anticipates and proactively meets expectations of the team.
Develops process improvement recommendations to enhance efficiencies.
Process invoices in E-Builder and WebNow based upon protocols and matrix; receives, records, and routes for approval as well as submission and tracking of payment.
Provides administrative coordination to include, but not limited to, calendar management, travel, and correspondences for leaders within REC.
Create modernized presentations that reflect the business vision of REC leaders with minimal direction.
Required qualifications for this position include:
5 years of experience in program or project support.
3 years of experience in administrative support.
Highly proficient in advanced technology.
Demonstrated proficiency with Microsoft Office Suite to include SharePoint and Project.
Preferred qualifications for this position include:
Bachelor’s degree in Business Administration, Project Management or equivalent education/experience.
Project coordination skills.
Accounts payable or basic accounting knowledge or experience.
Experience in construction operations strongly preferred.
About the department you will serve.
Providence Strategic and Management Services provides a variety of functional and system support services for all eight regions of Providence St. Joseph health from Alaska to California. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.
We offer a full comprehensive range of benefits - see our website for details
As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.
Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.
Job Category: Project & Program Coordination (Non-Clinical)
Req ID: 237477