Providence Health & Services Vocational Education Assistant *1.0 FTE, Days* in Spokane, Washington
Providence is calling a Vocational Education Assistant (Clinical Education Services, Days, 1.0, 40 hours per week) to Providence Health Care Region in Spokane, Washington. We are a community of caregivers delivering every day on our Mission to provide compassionate care that is accessible for all – especially those who are poor and vulnerable.
Apply Today! Applications that meet qualifications will receive a text with some additional questions from our Modern System.
In this position you will:
Appropriately maintain office: Develop and monitor department record keeping, and filing systems. Ensure office files are easily retrievable by management and employees. Ensure different issues can be tracked individually.
Establish, maintain and update administrative records, files and systems.
Maintain confidential student files, collecting paperwork for students including vaccination records, preceptor evaluations and forms and proper completion of clinical and field shifts; Ensuring all program pre-requisites are complete prior to students entering program or attending any internships.
Screen telephone calls, mail, and handle confidential matters on behalf of management.
Take accurate telephone messages and repeat key information to verify accuracy.
Address general questions regarding health training programs via phone, email or walk-in inquiries.
Assist department when necessary in the marketing development of materials for the Vocational Education programs including flyers, ads, and the website content.
Provide clerical support for staff and works with the management team to keep them informed of office needs, efficient systems, and administrative operations.
Create clinical schedules in FISDAP for students to sign up for shifts.
Sort, open and distribute incoming mail and prepares outgoing mail.
Demonstrate knowledge of all office machines.
Regularly compose, type and proof communications for accuracy before distribution.
Initiate, compose, create and/or complete correspondence, agendas, and minutes of standing meetings.
Schedule and complete travel and itineraries.
Required qualifications for this position include:
Three years (3) experience as Administrative Assistant at upper organizational level setting.
Experience in health care and/or medical terminology.
Knowledge of and ability to interpret documents such as policies and procedures, payroll, personnel forms and related reports.
Ability to train and lead others; to demonstrate excellent internal and external customer service skills; to communicate well verbally and in written form, to be analytical and to lead projects.
Coordinate on-going training of staff on new and existing system applications.
Skill in all office equipment, in word processing (formatting, creating and editing of text and spreadsheets (Word, Excel, or similar software programs).
Excellent phone, verbal and written communication skills.
Ability to demonstrate excellent customer service even under adverse conditions; to work independently and make sound decisions; to manage multiple priorities and prioritize; to maintain confidentiality; to maintain close communication with Education Coordinator and/or Manager.
Preferred qualifications for this position include:
AA degree or some college in business, or a combination of education and experience to include college
courses in English or Communications.
Knowledge web based learning management systems (FisDap Preferred)
About the hospitals and clinics you will serve.
Providence Health Care has a commanding presence in Eastern Washington. We offer a full range of medical and surgical services as well as specialty support and outpatient services for adults and children. Our providers and staff strive to create a distinctive health care experience for each patient - one focused on trust, respect, communication and teamwork.
For information on our comprehensive range of benefits, visit:
As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.
Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.
Job Category: Education
Req ID: 284584